New job opportunities at TIE
The Assistant Director for Programs will have primary responsibility for the administration of Tufts Institute of the Environment’s core programs (including TIE’s Graduate Fellowship Program and the Water: Systems, Science and Society (WSSS) Program). The position holder will help design, establish, facilitate, and coordinate the programs. The Institute runs many programs, initiatives, events, etc. and the Assistant Director is crucial in making sure processes and procedures are progressing according to timelines.
- Assist the Director and Associate Director with developing goals and strategies for programs, projects, and events
- Assists the directors in the development and maintenance of internal and external collaborations and partnerships
- Manages grant solicitation and review processes for TIE programs, including responding to inquiries from prospective applicants, screening applications/proposals, organizing and communicating with reviewers, communicating with applicants, preparing spreadsheets reflecting reviews, reviewing proposed budgets
- Analyzes and reviews materials and prepares summaries, memoranda, and reports
- Develops administrative procedures for programs and provides technical and administrative oversight of daily programmatic activities
- Manages systems for tracking student records and supervises data entry by support staff
- Identifies funding opportunities, assists directors in writing of grant proposals, and, in collaboration with OVPR personnel, facilitates proposal submission.
- In collaboration with designated OVPR personnel, monitors Institute finances and grant budgets. Maintains and balances accounts, oversees budgets and post grant award administration, prepares reports and projections. Ensures that expenditures meet university/sponsor requirements.
- Oversees communication efforts. Evaluates and oversees design of program literature, including brochures, student handbook and forms, newsletters, promotional flyers and advertisements. Manages website and monitor its update.
- Assists directors in devising marketing strategies and implements outreach efforts targeting students, alumni and external audiences. Oversees program outreach and relations including communicating regularly with alumni.
- BA and 5+ years of experience, OR advanced degree and 1-3 years of experience.
- Microsoft Office (Outlook, Word, Excel, and PowerPoint, Publisher); basic knowledge of WordPress and Dreamweaver.
- Advanced degree (PhD/MA/MBA) and 3+ years of experience is strongly preferred.
- Experience in national and international project/program management preferred.
- Background in the environmental field strongly preferred.
This position is indispensable to the daily operation of Tufts Institute of the Environment (TIE), serving as the primary point of contact, supporting the TIE senior staff in pursuit of their programmatic goals and initiatives, and maintaining important data and processes. The Administrative Coordinator position would allow TIE to grow within the University and externally.
- Performs advanced clerical and secretarial duties on a daily basis where assignments are complex and require high visibility, good judgment or discretionary actions.
- Coordinates institutional budget. Oversees all activities in TIE’s accounts. Assists with budget development. Oversees department spending and resolves problems.
- Works closely with the Budget Officer in the Provost Office and with Tufts Finance Division. Executes financial processing, including check vouchers, reimbursements, PAFs, and business expense transfers.
- Supports TIE programs and staff. Makes travel arrangements, manages calendar and office hours, organizes files, orders office supplies, assisting with and coordinates catering services and event management.
- Provides administrative support for Director and Associate Director. Advanced management of complex calendars; Schedules meetings and appointments; as needed, takes and prepares meeting minutes.
- Assists in preparation of documents, reports, memos, and letters, and proof reads as necessary. Assists in assembling grant proposals and course syllabi; Collects data, provides statistics and summaries as requested.
- Hires and terminates interns’ employment, trains as well as supervises interns.
- Serves as the primary point of contact and provides information and guidance on policies and procedures for constituents.
- Answers phones and greets visitors, forwards calls and emails to appropriate contacts, prepares and sends mail correspondence.
- 5+ years of relevant clerical/office experience.
- High School Diploma or GED.
- Fluency in Microsoft Office Suite (especially Outlook emailing and calendaring systems, Word and Excel); ability to learn new systems.
- Knowledge of general office procedures including financial and budgetary applications.
- Experience in a professional setting and willingness to be a committed team member.
- Excellent customer service skills and telephone etiquette plus strong written communication skills, including ability to edit materials.
- Ability to work with confidential material and demonstrate resourcefulness.
- Ability to perform multiple tasks simultaneously.
- A quick learner.
- BA and 3+ years of experience highly preferred.
- Knowledge of HTML, ACCESS, Adobe Dreamweaver, and Photoshop. Basic Mac OS experience.
- Knowledge of or experience in environmental studies.
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Tufts affiliates should browse the list of Jobs and Internships posted at the Council of Environmental Deans and Directors website. Please note that this resource can only be accessed from computers at Tufts.